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We have Video Tutorials on our website to show you step by step instructions on most procedures in the following instructions, you may want to open this page on our website to use the videos as well as the instructions in this help file:
Install TimeClockWindow on all computers on the network if you have a network in your office. Run the administrator program on those computers and setup the password and set the Database Path on those computers too.
Become familiar with all information in the Administrator help file and the help file for the Employee Interface.
Important Notice for PayWindow Users
If you are using PayWindow, DO NOT manually enter data into TimeClockWindow. It is very important that PayWindow and TimeClockWindow be synchronized and the only way for that to happen is if your entries in PayWindow are correct and then you import into TimeClockWindow using the Import tool.
NOTE: Once the system is setup and in use, you should schedule any maintenance of your time punches for a time when the employees would not be punching in or out. If you are working on an employee's record, it will be locked by the system so they cannot punch in our out causing them to see an error message. If you really need to use the Admin tool during hours when your employees may be punching in and out, you should notify them to hold off until you are done.
Some Important Tips:
It is very important that you have the departments set up in PayWindow in the Company settings first. And then assign a department to each employee in each employee's settings in PayWindow. If there are no departments used in PayWindow, you will not be able to export to PayWindow from TimeClockWindow. After that is done, simply use the Import tool to import the Company, Departments and Employees into TimeClockWindow. And in the future, all changes should be made in PayWindow and then re-import to TimeClockWindow to update that data. You can add additional information in the TimeClockWindow settings and if you pay overtime, be sure to edit that information in your employee records in TimeClockWindow. Passwords and overtime settings will remain untouched in future Imports to refresh any changes made in PayWindow and adding new employees that were added to PayWindow.
